Manage Content

First draft

 

User level: Site Owner; Site Administrator; Site Editor; Site Author; Site Contributor

 

The Manage Content admin area consists of seven screens (accessisble via the tab menu):

  • Content
  • All drafts*
  • Needs review*
  • Files
  • Shared content*
  • Templates*
  • Background Images*

*not visible to Site Contributors. See User Role documentation for more information.

manage content screen

Expand All

All page level content on a site is visible on the Content screen.

content screen

 

The table details:

  • The page title (and link to the page)
  • The content type and subtype (in the format Content type > Content subtype)
  • Whether the page was made using a template, and the template name
  • Page author
  • When the page was last updated
  • Publishing status of the page
  • Whether the page is shared from another Mosaic site, and the name of the site
  • Whether the page is marked as shareable with other Mosaic sites
  • Which sites the page is currently being used on
  • Button to access the full page edit mode
  • Button to delete the page

The following actions can be performed on this screen:

  • Create new content: click on the 'Add new content' button and select a template or content sub-type on the following screen
  • Search for content in the content list: use the filter options (Title; Type; Author; Published; Shared with other sites)
  • Manage content in bulk: use the checkboxes next to each content item and the operations options (Change author; Delete; Publish; Unpublish)

Content revisioning

Revisioning refers to the past versions of pages that are retained in the system for editors to view or revert to, if necessary. Revisions can be viewed or reverted to using the options on a page's Moderation screen - see Content Workflow documentation for more information.

A maximum of 10 revisions of Published pages are retained.

A maximum of 10 Draft/Needs review revisions are retained.

All revisions created in the last calendar month are retained. At the beginning of the following month the Drafts will be deleted back to the 10 draft revision limit.

When you publish a revision, any Drafts between the version that is published and the previous published revision are deleted.

All content currently in Draft state is visible on the All drafts screen.

all drafts screen

 

On this screen, the following actions can be performed:

  • View moderation history
  • Change workflow status of the draft to: Needs review; Scheduled for publish*; Published*
  • Link to the current published version/draft version where no published version exists

*only available to Site Administrators, Editors and Authors. See User Roles documentation for more information.

All content currently in Needs review state is visible on the Needs review screen.

needs review screen

 

On this screen, the following actions can be performed:

  • View moderation history
  • Change workflow status of the draft to: Draft; Scheduled for publish*; Published*
  • Link to the current published version/draft version where no published version exists

*only available to Site Administrators, Editors and Authors. See User Roles documentation for more information.

All files on a site are visible on the Files screen.

files screen

 

The table details:

  • File preview (thumbnail for images; link and filetype thumbnail for documents; audio controls for audio files; placeholder for videos)
  • File name, title text*, alt text* and caption*
  • Type of file (Image; Document; Audio; Video)
  • File size
  • When the file was last updated
  • Whether the file is public or private, i.e. accessible to non-logged-in visitors or logged-in (Oxford SSO) visitors
  • The site the file belongs to
  • Who uploaded the file
  • Link to access the file edit mode
  • Link to delete the file

*only applies to images.

The following actions can be performed on this screen:

  • Add file(s): click on the '+ Add file(s)' button and drag one or several files into the upload field on the following screen and click 'Next'
  • Search for files in the files list: use the filter options (Name; Type)
  • Manage files in bulk: use the checkboxes next to each file and the operations options (Archive; Delete; Change value)

Content to come

Content to come

The Background Images screen displays the Manage Background Images controls that can be accessed via the Site Settings > Background Images screen.

Go to Manage Background Images documentation

List of site pages