Visibility

First draft

 

User level: Site Owner; Site Administrator

 

The visibility settings control the degree to which a site can be viewed or accessed.

Visibility options

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You can restrict the visibility of a website so it can only be viewed by content editors (i.e. people set up with user roles on the site). When this option is set, attempts to view the site at its address return a 'Website unavailable' message (below).

Website temporarily unavailable message
Web output: Restricting view to content editors results in the 'Website unavailable' message to non-logged-in users

 

In order to view the site, content editors will need to login. The login screen can be reached by replacing the path /websiteunavailable with /user.

When the hide site from search engines option is checked, an instruction is created which requests search engines to not index the site. The onus is on the search engine to observe this request and the instruction is generally obeyed by all major search engines.

The option is checked by default when a site provisioned. Unchecking the option will allow search engines to crawl the site and index it. In order to stand the best chance of the site being indexed in its most complete and representative form, we strongly advise waiting until you are ready to launch the site before unchecking the option.

Find out more about launching a site

If you want to make pages on your site available only to individuals with Oxford Single Sign-On (SSO) IDs, you can use the site change request form, accessed via the 'Request a change' link, to request that access control is enabled on your site. This option can be requested at any time after site creation. Note that the level of access restriction is at only one level: any member of the University of Oxford (including students) will be able to login to view the page. If you require more flexible permissions to view content, you may wish to use a Sharepoint site as a content repository and link to the documents held there from your Mosaic site.

Once enabled, an 'Access control' tab will be visible to logged in users on each page next to the 'View', 'Edit', and 'Revisions' tabs.

Access control tab
Output on a Mosaic site: 'Access control' tab amongst the tabs visible to logged-in users

 

The Access Controls are applied at page-level, meaning the access control needs to be applied to each page you wish to restrict to Oxford users only. Once a page has been restricted to Oxford SSO users only, non-logged-in users attempting to visit the page will see an 'Access Denied' message, which will include a login button, allowing Oxford SSO users to access the content.

Access denied message
Output on a Mosaic site: 'Access denied'/login screen displayed to non-logged-in users attempting to view SSO-only content

 

Once an Oxford SSO user has logged in for the first time, they will not be required to log in to any Oxonly pages they subsequently visit.

Visibility of links to Oxonly content

Once Oxford-only content has been enabled on your site, a checkbox for controlling whether or not non-logged-in users are able to see links to content restricted to Oxford users only.

Allow non-logged-in users to see links to Oxonly content

If this option is checked, links to content restricted to Oxford users only will appear with a locked padlock item. Once a user has logged in, the padlock icons will appear unlocked.

Links to Oxonly content
Output on a Mosaic site: Links to Oxonly content viewed by non-logged-in users
Links to Oxonly content when a user is logged-in
Output on a Mosaic site: Links to Oxonly content viewed by a logged-in user

 

List of site pages